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(An associations working in the public interest)

Article I - NAME OF ASSOCIATION and LOCATION

The name of the association: Turkish Society of Gynaecology and Obstetrics. Its head quarter is located in Ankara.

Article II - PURPOSE OF THE ASSOCIATION

1. To strengthen communication between colleagues, share experiences, be informed and useful to its public
2. To conduct research in womens reproductive systems, improve the quality of life of Mother and baby and orginize conferences, seminars, meetings to inform colleagues and the public
3. To deal with medical-social care women's health
4. To create a platform to its memebers who will conduct resreach and take part in scientific round table discussion, to conduct in-house continous professional develepment training nationwide
5. To inform colleagues about the latest developments and educate the publich, make public announcements, and publish papers
6. To promote the success of those employees in the above assessmet, offer diplomas, medals, scholarships and prizes
7. To offer help and support to those members in improving and buying a premise for surgery and provide life insurance, cover cost during illness and in the event of death and provide support for those newly qualified colleagues when dealing with difficultles during their transition into professional life
8. To solve gynecelogist residents and specialists scientific and professional problems, improve employee rights and contribute towards finding a solution n of problems
9. To work and coorparte with natioanal and international society aims and objectives

Article: III – SOCIETY DOES NOT DEAL WITH POLITICS

Article IV - SOCIETY HAS TWO TYPES OF MEMBERS. PRINCIPLE AND HONORARY

1. Principle members; are those who are over 18 years of age, qualified to specialise in Gynocelogy and Obstetrics. They should fill in TSOG membership application form and submit it to their TSOG branch; and local management team make their decision to accept or decline an application and inform the applicant. The applications for membership of the board shall be reviewed and membership acceptance or rejection of the request will be made within thirty days by the management team. Membership of foreign nationals, depend on the right to reside in Turkey.
2. Honorary members, the General Executive Board of Turkish Society of Gynaecology and Obstetrics vote unanimously for those (local and overseas) who served the society, Gynaecology and obstetrics science, or medicine and have provided financial and moral support to Society’s members are given Turkish Society of Gynaecology and Obstetrics Honorary Membership Status and Honorary Membership Diploma.

If Turkish Society of Gynaecology and Obstetrics General Executive Board unanimously decide not to award honorary membership, then membership is voted in the General Assembly. The majority of the votes will determine Honorary Member award. Honorary Members may attend meetings of the General Assembly. They do not have the right to vote and be voted.

Article V - Association of the organs

Turkish Society of Gynaecology and Obstetrics composed of;

1. General Assembly,
2. General Management Committee,
3. General Auditing Committee,
4. Public Disciplinary Committee,
5. Ethics and Law Committee,
6. Branches.

A) GENERAL ASSEMBLY

General Assembly of Turkish Society of Gynaecology and Obstetrics, is the most authoritative body. TSOG’s General Assembly is held every two years in November, in the association's headquarters in Ankara, or at a place deemed necessary by the general assembly committee. General Assembly Members;

1. General Management Committee and General Auditing Committee priciple members
2. Branch Managers and
3. Is composed of delegates elected from branches. General Management and General Audit Committee, are the principal members of the General Assembly. Branchs can be represented in the following way in the General Assembly of Genaral Headquarters.

1. 1 delgate to represent 20 memebers of a branch with 100 memebers,
2. 2 delagtes to represent 50 members of a branch with 101-400,
3. For branches with more than 401 members, there can be 1 delagate for each 80 members. Delegates are chosen by the General Committee of branches are respresented by the branch manager.

Delegation is valid for two years. Branches must complete their Branch General Assembly meeting two months ahead of Turkish Gynaecology and Obstretric Society General Assembly meeting.

List of delegates to attend General Assembly must be submitted to General Assembly Mnagement.

Turkish Gynaecology and Obstetric Society General Assembly convenes when;

1. The General Executive Board deems it necessary,
2. The decision is taken consensusly by the General Audit Committee or following a written request of 1/5 members of Turkish Society of Gynaecology and Obstetrics
3. Genreal Assmebly is not convened, then a judge from the magistarte court can appoint three members to for a meeting upon resquest made by a member of TSOG Society

In the event of the request and its reasons being found in compliance with the provisions of law or statute of the association then the General Executive Board will conveen under the ‘Exraordinary’ circumstances. Only the items on the agenda will be discussed.

Board of directors shall prepare the list of members who are entitled to attend general meeting according to association rules and regulations.. The members who are entitled to attend the general meeting are notified in writing or via email at least fifteen days in advance, showing the date, time, place and agenda. In the event of faliure to achieve majority pariticipation in this call, then the interval between the first and second meeting can not be less than seven days and more than sixty days.

If a meeting is postponed for a reason other than gaining not enough majority, then the reasons will be announced to the members. The second meeting is mandatory and must be held within six months of the postponed date. Members are called to attend the second meeting, according to the principles stated in the first paragraph.

According to the Association Statue, the General Assembly can be held with members and deleagtes who make up more than half of the Society in total. If majority of cannot be gained in the first meeting, then quorum will not be saught in the second meeting.

A list of members who are entitled to attend General Assembly is displayed in the meting place. Board members or management board shall be appoint officers to check identification cards of the members. Those who cannot provide formal identification documents will be asked to sign next to their names. Those members who will not provide a formal identification and sign their names will not be allowed to attend the meeting Non-member individuals and organizations but will be watch the meeting in a designated separate section.

If the meeting is a quorum then the mintues of the meeting will be determined . The account of the proceeding will be started by the chairman or a member appointed by the board members. In the case of failure of a quorum, management board will draw up an official report.

Follwoing the opening, a chair person, vice presidents and a secretary will be appointed to form the council committee. During the election of Society bodies, members are rquested to show a formal identification and sign next to their name to the members of the council committe.

The chair person is responsible for the management and security of the meeting.

The General Assembly come to an end after arriving at a desicion follwoing the discussing of the items on the agenda. Each member has a right to a single vote. Members have to vote in person. The topics discussed at the meeting and the decisions taken are recorded by the secretary and jointly signed by the chairman and the secretary.

At the end of meetings, minutes and other documents are presented to the president of the board of directors. Chairman is responsible for maintaining these documents and delivering them to the newly elected board of directors within seven days.

In thecase of a court appointment of trustees or according to the second paragraph of Article 75 of the Civil Code, the assignment is completed and made according to this article by the assigned members. In the General Assembly, only the items on the agenda will be discussed. However, proposed agenda items will be included when more than 1/10 of the members present them at the meeting.

Apart from the dissolution of the Association of General Assembly resolution, desicions are made following the vote of more than half of those who attended the meeting. Management and the Supervisory Board elections are comducted by secret ballot and open classification.

SOCIETY’S GENEL ASSEMBLY DUITIES

1. Selection of the bodies of of the association,
2. Changing society’s regulations,
3. Discussion of General Management, General Audit and General Disciplinary Board reports and submission of reports to the General Management and Control boards.
4. To ammend or adopt the Budget prepared by the General Executive Board
5. Granting authority to the General Executive Board for the purchase or sale of real property or immovable property for the society
6. The association to take part in international activities abroad and join international association or organization
7. Termination of the association
8. Desicion to be made by the association to realize association’s objectives and service issues, with the establishment of commercial and industrial businesses, partnerships, foundations and aid fund and make the specified other issues decisions takes
9. Bind decision of honorary memebership proposed by the General Management Board or any members of the General Assembly
10. Arrive at a desicion to open a branch

B) GENERAL EXECUTIVE BOARD

The General Executive Board consits of 15 principle and 15 reserve members elected by the General Assembly’s secret ballot.

The General Management Board is the highest authorative body to represent the association and may delegate authority to one ore more members.

Pinciple and reserve members elected by the General Assembly shall be deemed.

Through sharing responsibilities and tasks, the Genral Assembly Board appoints President, Vice President, General Secretary and Treasurer at its first meeting.

Members elected by the Association may represent the President or the General Executive Board at home and abroad.

The Chairman of the Presidency shall convene at least four times ayear. The General Executive Board may convene following the President’s request or a call made by the General Management.

GENERAL DUTIES OF THE BOARD OF DIRECTORS:

1. Identify and determine strategy and vision for the society in accordance with the aims specified in Article II
2. Use TSOG Society’s revenue accordingly
3. Determine the amount and distribution of scholarships
4. Form committees and restructure to realize of the objectives determined in accordance with Article II
5. Upon approval of the Board of Ethics and Law TSOG Society may attend the trial of its members as an intervening party should the nature of the trial concerns the future interest of Gynaecology and obstetrics profession

GENERAL DUTIES OF THE BOARD MEMBERS

President:

• Legal representative of TSOG Society in Turkey and abroad
• Represent TSOG Society in FIGO (International Federation of Gynaecology and Obstetrics)
• Chairs general meetings of the Board of Directors and the meetings of the Central Advisory Board
• Makes decisions and implements
• Signs all written correspondence together with the general secretary
• Responsible for carrying out work and appoint the board members and association members for various tasks
• Delegate power of attorney to one of the members of the Board of Directors represent TSOG Society

The second president:

• Act as the Deputy President
• Represent TSOG Society in the European Board and College of Obstetrics and Gynaecology (EBCOG)

General Secretary:

• Prepares internal and external written correspondence
• Distributes the agendas of the board of directors to TSOG Society’s members
• Executes the general duties assigned by the president
• Keeps records in accordingly

Treasurer:

• Appointed by the president or a board member of the Society
• Responsible for keeping an income and expenditure book, expense file, budget, stock inventory, issuing an annual balance sheet, following up expenditure and revenue account
• Spending is permitted with a member appointed by the president or a board member of the society

Newsletter and IT Officer:

• Publish TSOG News Bulletin in accordance with the objectives of the society
• Responsible for managing TSOG Society Web page

C) GENERAL AUDITING BOARD

• Three members and three reserved members are elected by the General Assembly among the members for two years.
• General Auditing Board audits the account of the Board of Directors on behalf of the General Assembly
• Presents auditory report at the next General Assembly
• Audit is performed at least once a year

D) GENERAL DISCIPLINARY COMMITTEE

• Formed of a chairperson or two members
• General Assembly elects from among the principal members for two years
• Members displaying unprofessional conduct will be sent to the Discipline Committee with the decision of the General Executive Board

E) BOARD OF ETHICS AND LAW

• Formed and managed in compliance with the directive prepared by the Board of Directors
• Investigates ethical and legal issues concerning the medical examination
• Determines the needs of Gynaecology and obstetrics profession in Turkey
• Ensure continuity and maintain standards of professional conduct in accordance with national and international laws and regulations

F) BRANCHES

Following the decision of The Board of Turkish Gynaecology and Obstetrics and Turkish Society of Gynaecology and Obstetrics to establish and open a branch of TSOG in a new location requires five Gynecologist and obstetrics physician(s) who resident at least for one year.

The authorized physicians demographic details including name and surname, parents names, date and place of birth, qualifications, residency, nationalities and the address of the branch to be presented the highest civilian authority

Two copies of TSOG Society’s Regulations, General Board of Directors authorization to open a branch are included in the decision of the Turkish Society of Gynaecology and Obstetrics to complete the process

A branch formed by at least 20 Gynecologist and Obstetrics physicians in a province.

Otherwise according to the geographical location of nearby provinces or districts can form a co-operation to open a branch. Branches are internal bodies of the Turkish Society of Gynaecology and Obstetrics. In line with the decision of the Board of Directors, the branch is responsible for all rights and liabilities arising from independent branch status

Branches are represented by delegates selected by the General Assembly of TSOG Society as stated in Article V

The General Branch Assembly is held every two years with members who are registered and paid their membership in full by August. The General Branch Assembly is to convene two months prior to the General Assembly

Meeting principles, calls, convene in case of extraordinary events, jobs and responsibilities and regulations of the society are applied to the General Branch Assembly

Delegates are elected in the General Branch Assembly for the Branch Executive Supervisory Board and the headquarters

BRANCH BOARD OF DIRECTORS

Elected by secret ballot;

1. Branches with members less than 100 branches have 5 principal and 5 reserve members;
2. Branches with 100-300 members have 7 principle and 7 reserve members;
3. Branches with more than 300 members have 9 principle and 9 reserve members

Regulation of the Board of Directors is applied to the duties and tasks of the branch in accordance with Article 4/B

BRANCH SUPERVISORY COMMITTEE

Branch Supervisory Board is formed of 3 principle and 3 reserve members elected by secret ballot.

Regulation of the Board of Directors is applied to the duties and tasks of the branch in accordance with Article V/C

Article VI - MEMBERSHIP RIGHTS - TERMINATION OF MEMBERSHIP

A- Members' Rights:

1. A member cannot be coerced into becoming a member or to remain a member. Each member has the right to resign in writing
2. Each member has the right to a single vote in the General Assembly or if chosen as a principle or reserve member in the General Assembly. Member's membership rights cannot be restricted or limitations can be imposed

B- TERMINATION OF MEMBERSHIP:

1. Voluntary leave- members are entitled to leave by giving their written notice to the Board of Directors. The notice of leave will be effective of the date stated in the written notice
2. Transfer of membership to another branch – members who continue to practice their profession in another can transfer their membership to the new branch after 6 months. This member's membership shall cease if application for transfer of membership has not been made
3. Members who lose their civil rights will have their membership terminated
4. Members who;
   
   1. Fail to abide by the rules of Central / Branch General Assembly, The General Executive Board, and The Board of Directors
   2. Act against the aims and principles of the association, cause disruption to the peace and unity of the association
   3. Ruin the society's honor and reputation
   4. Use the society for personal benefits and interest
   5. Fail to pay outstanding membership fees regardless of 2 written warnings
   6. Branch Board of Executives decides to refer the case to the General Discipline Committee, and notify the Board of Directors
   7. General Executive Board refers the member to the Disciplinary Board in order to expel the member
   8. The Disciplinary Board is authorized to make the decision to expel a member
   9. Turkish Society of Gynaecology and Obstetrics have the right object to the decision of the Discipline Board and may appeal against the decision through the General Assembly Board.
   10. Memberships of the members who leave voluntarily or are expelled will be deleted
   11. No further claim can be made

Article VII - REVENUE SOURCES

1. Membership fees -members' introduction and annual membership fees is 5 TL
2. The General Assembly determines the entry and annual fee and informs the branches accordingly
3. Donations: Persons, public and private enterprises applying to the association with donations and grants
4. Income received from the use of the society’s assets
5. Income received from scientific publication of the society, conferences, congresses, balls, dinner, sports activities, tea parties and lottery
6. Collection of donations and grants in accordance with the provisions of the legislation
7. Income received from the commercial and industrial businesses, partnerships, foundations set up by the society

• Branches are obliged to give 10% of their annual fee to the Headquarters
• Portion of the income received from the congress organized by the branches will be determined after an initial meeting with Headquarters
• Income received from the use of the society’s logo in conferences and congress, will be determined by the General Executive Board

Article VIII

Scientific congresses will be held at least once every two years following the decision of the Central Executive Committee and the heads of branches Topics will be determined.

Branch Board of Directors and board of Congress are directly responsible to the Central Executive Board. Order of the Congress is the responsibility of the Branch Board Members or Congress Board

The topics of the congress will be announced to the new members at least 6 months prior to the congress

The new members will be notified of the topics 6 months prior to the Congress

The decision to impose restrictions is the responsibility of the Central Governing Body

Members and non-members are obliged to obey the same rules of the congress

Evaluation of scientific papers submitted to the congress, decision to include or exclude scientific manuscripts is the responsibility of the Central Governing Board

Only topics determined for the purpose of Gynaecology and Obstetrics profession shall be discussed

Article IX - DISSOLUTION OF THE SOCIETY

The General Assembly of the Society may decide to dissolve the association at any time

At least 2/3 of members and delegates must be present in the meeting before making the decision to dissolute the Society

In failing to convene 2/3 of the members and delegates, members will be called for the second meeting to discuss the dissolution of the society

The number of attendees cannot be less than the total number of members of the Board of Directors

The decision on dissolution will be taken with 2/3 of the members present at the meeting the General Assembly

The decision on dissolution of the Turkish Society of Gynaecology and Obstetrics will be communicated in writing to the local territorial governor within 5 days

The General Executive Board will assign Liquidation Committee made up of three members to settle the association assets

Upon termination of the Turkish Society of Gynaecology and Obstetrics, rights to goods and money will be transferred to `Head of the Turkish Medical Association

Upon termination of the branches, rights to goods and money will be transferred to the Presidency of the Turkish Society of Gynaecology and Obstetrics

Article X – COMPULSORY RECORD KEEPING OF DOCUMENTS

1. Registration file – Members ids, membership date and monthly and annual fee are recorded in this file
2. Decision File: Decisions are recorded and signed according to date and number
3. Incoming and Outgoing Documents Book- Incoming and outgoing documents are recorded according to the date and number
4. Original and copies of the documents are kept in a file
5. General Assembly Budget Final Account and Balance Sheet Book- General Assembly budget, yearend accounts and balance sheet are recorded in this book
6. Expense Book - All monies received and spent on behalf of the Association are recorded
7. Inventory of Fixtures and Fittings Book- Fixtures and fittings belonging to the society are recorded in this book
8. Received Invoice Book – Invoices are recorded in this book

Article XI - CHANGE OF REGULATION

Regulation can only be changed with the decision of the General Assembly,

The decision to change regulations depend on if it is on the meeting agenda, and if more than 1/10 of the members have put in a written request

Regulation quorum – the number of members and delegates present at the meeting is higher than 2/3

Registration of the changes in the regulation shall be carried out in accordance with the procedure laid down organization

Article XII - PROCEDURE OF INCOME AND EXPENDITURE

Revenues will be collected using received invoice and expenditure will be made using expense form

If revenues are collected through the banks, bank statements issued by the bank will be used as a received invoice

Receipt of revenues and expenditure receipts are kept for five years Decision to print invoices for received revenues and expenditure will be authorized by the Board of Directors

Books and record are kept in accordance with the Society’s ruses and principles

The books must be approved by a notary or unit

The content of the invoices and receipts are determined by the General Executive Board

The members responsible for collecting revenues are assigned and authorized by the General Executive Board

Borrowings regulations – Borrowing can be made to carry out activities of the Society following the decision of the Board of Directors

Borrowings can be made to purchase goods and services goods on credit or in cash

Borrowings cannot exceed the Society’s income

INTERNAL AUDIT OF THE ASSOCIATION

The internal audit may be done by the Board of Directors or Supervisory Board or by the independent audit company

Auditing done by General Assembly, Board of Directors or independent audit company does not relieve the Internal Audit Committee of their responsibility

Internal audit is to be carried out once a year

The General Assembly or the Board of Directors may carry out internal audit or have internal audit by an independent audit company if deemed necessary

Article XIII - THE ASSOCIATION FOUNDERS

1. Dr. Necdet ERENUS - T.C. Nationals - Deceased.
2. Dr. Halik ÇIRAY - T.C. Nationals - Deceased.
3. Dr. Türkan AKBAŞA - T.C. Nationals - Deceased.
4. Dr. Sami Ä°NAL - T.C. Nationals - Deceased.
5. Dr. Ali DEDEKARGINOÄžLU - T.C. Nationals - Deceased.
6. Dr. Cazip SÃœMER - T.C. Nationals - Deceased.
7. Dr. Nedret GÖKOK - T.C. Nationality - Özveren Sokak 12/5 ANKARA